Privacy Policy

Website-facing privacy policy for Environmental Recruitment Agency Limited trading as Enviro Recruit and Wind Talent

Legal entity	Environmental Recruitment Agency Limited
Trading names	Enviro Recruit and Wind Talent
Company number	SC716390
Last updated	27 July 2026

1. Who we are

Environmental Recruitment Agency Limited is a company registered in Scotland under company number SC716390.

Environmental Recruitment Agency Limited trades as Enviro Recruit and Wind Talent.

Enviro Recruit is our wider recruitment brand for environmental, renewable energy, sustainability, utilities, waste, water, HSE, technical engineering and related recruitment.
Wind Talent is a specialist trading brand focused on wind energy, renewable energy and related environmental recruitment.

Wind Talent is not a separate legal entity. It is a trading brand of Environmental Recruitment Agency Limited.

For the purposes of data protection law, Environmental Recruitment Agency Limited is the data controller for personal data processed through Enviro Recruit, Wind Talent and any related recruitment activity.

Responsible data protection contact	Thomas Wilson
Email	thomas@envirorecruit.co.uk
Telephone	07933009634
Registered office	31 Burns Wynd, Stonehouse, Larkhall, Scotland, ML9 3DU

2. What this Privacy Policy covers

This Privacy Policy explains how we collect, use, store and share personal data when you interact with Environmental Recruitment Agency Limited, Enviro Recruit or Wind Talent:

candidates, applicants and prospective candidates;
clients, prospective clients and hiring managers;
suppliers, contractors and business contacts;
website visitors;
people who contact us by email, phone, website form, social media, job board or recruitment platform;
people identified through recruitment sourcing activity, including LinkedIn, job boards, CV databases, referrals and sourcing tools.

This policy applies to the Enviro Recruit website and related pages, the Wind Talent website at https://windtalent.scot, Enviro Recruit and Wind Talent social media pages, job adverts, recruitment activity through job boards, CV databases, sourcing tools, CRM systems and applicant tracking systems.

3. Personal data we collect

3.1 Candidate and applicant data

Name, address, email address and telephone number;
CV, employment history, work experience and career information;
Job preferences, salary expectations, notice period and availability;
Location and willingness to travel or work away from home;
Qualifications, training, certifications, licences, tickets and trade cards;
Professional registrations and memberships where relevant;
Right-to-work status information;
Driving licence status or driving entitlement where relevant to the role;
References and referee contact details where provided or agreed;
Interview notes, screening notes and suitability assessments;
Assessment results, technical test results or skills evaluation information where relevant;
Communications with you by email, phone, text, WhatsApp, LinkedIn, Facebook, Instagram or other channels;
Information relating to interviews, offers, placements, start dates, salary and employment terms;
Limited equality, diversity, health or adjustment information where required, lawful and relevant to the recruitment process.

3.2 Client and hiring manager data

Name, job title, company name and business contact details;
Email address, telephone number and business address;
Hiring requirements, job descriptions and vacancy details;
Salary, benefits, interview, selection and offer information;
Communication history;
Contract, proposal, invoice and payment-related information;
Feedback on candidates and recruitment processes.

3.3 Supplier and business contact data

Name, job title, company name and business contact details;
Service information;
Contract, invoice and payment details;
Communication history.

3.4 Website and marketing data

Contact form submissions;
Newsletter or mailing list sign-up information;
IP address, browser type, device information and general usage information;
Website pages visited, time spent on site and referral source;
Cookie and analytics data;
Marketing preferences and communication preferences;
Information from LinkedIn, Facebook, Instagram, job boards or other business platforms where relevant.

4. How we collect your data

Directly from you when you apply for a job, send us your CV or contact us;
Through website forms;
Through job applications;
By email, phone, video call, text, WhatsApp, LinkedIn, Facebook, Instagram or other communication channels;
Through client meetings, proposals and recruitment assignments;
From job boards such as Indeed, CV-Library, Gumtree or similar platforms;
From LinkedIn and other professional networking platforms;
From Facebook, Instagram or other social media platforms where recruitment activity is relevant and lawful;
From candidate sourcing tools and recruitment technology platforms;
From referrals by candidates, clients or contacts;
From publicly available sources such as company websites, Companies House or professional directories;
From referees, where you have provided or agreed to reference checks;
From clients during interview, feedback, offer or placement processes;
Through cookies and analytics on our websites.

5. Why we use personal data

5.1 Candidates

Assess suitability for vacancies;
Contact candidates about relevant roles;
Register candidates for recruitment purposes;
Match skills, qualifications, experience, location and preferences to client vacancies;
Discuss opportunities, interviews and recruitment updates;
Submit CVs or candidate profiles to clients where appropriate and with authority for the relevant role;
Verify role-critical information where relevant, such as qualifications, licences, tickets, trade cards, certifications or driving entitlement;
Arrange interviews and client meetings;
Manage offers, placements, start dates and recruitment administration;
Maintain accurate recruitment records;
Provide relevant career or opportunity updates;
Comply with legal, regulatory and contractual obligations;
Respond to queries, complaints, disputes or legal claims;
Keep limited records where a candidate asks us not to contact them again.

5.2 Clients and hiring managers

Provide recruitment services;
Discuss vacancies, hiring requirements and candidate suitability;
Manage recruitment assignments;
Communicate about candidates, interviews, offers and placements;
Prepare proposals, contracts, assignment confirmations and invoices;
Maintain business relationships;
Send relevant business-to-business communications;
Comply with legal, tax, accounting and regulatory obligations;
Protect our legal rights and resolve disputes.

5.3 Website visitors and marketing contacts

Respond to enquiries;
Operate and improve our websites;
Understand website traffic and visitor behaviour;
Manage contact forms and communication preferences;
Measure marketing activity;
Send relevant business or recruitment updates where lawful;
Manage cookie preferences;
Protect website security.

6. Lawful bases for processing

6.1 Legitimate interests: We rely on legitimate interests to operate our recruitment business.
6.2 Contract: Processing necessary to enter into or perform a contract.
6.3 Steps before entering into a contract: Processing data when you apply for a role.
6.4 Legal obligation: Compliance with legal, tax, accounting, or regulatory obligations.
6.5 Consent: Used where required, including certain marketing activities and cookies.
6.6 Special category data: Processed only with a lawful basis and condition.
6.7 Criminal conviction data: Processed only where lawful, necessary and relevant.

7. Candidate authority to represent

We will not knowingly submit your CV or candidate profile to a client for a vacancy without your authority for that role.

8. Who we share personal data with

Clients and prospective employers;
Hiring managers and interviewers;
Job boards, recruitment platforms and CRM systems;
Background/reference-checking providers;
IT, cloud storage, and analytics providers;
Marketing and advertising partners (LinkedIn, Meta/Facebook/Instagram);
Financial and professional advisers;
Regulators, courts and authorities where required.

9. Recruitment technology and AI-supported tools

We use technology to help identify and manage candidate information. We do not make final recruitment decisions solely by automated means; human review is always involved.

10. International transfers

Where data is processed outside the UK, we ensure appropriate safeguards are in place as required by data protection law.

11. How long we keep personal data

We keep data only as long as necessary. Generally:

Candidate records: Up to 24 months from last contact.
Placement/Contract records: Up to 6 years.
Client/Supplier records: Duration of relationship plus 6 years.
Accounting records: At least 6 years.

12. Marketing communications

You can opt out of marketing communications at any time by replying "unsubscribe", using the unsubscribe link, or contacting Thomas Wilson at thomas@envirorecruit.co.uk.

13. Cookies and tracking

Our websites use cookies to improve experience and analyse traffic. Please see our Cookie Policy for details.

14. Security measures

We employ technical and organisational measures to protect personal data, including secure storage, access controls and encryption where appropriate.

15. Your rights

You have rights under data protection law, including access, correction, deletion and objection. Contact Thomas Wilson at thomas@envirorecruit.co.uk to exercise these rights.

16. Complaints

If you have concerns, please contact us first. You also have the right to complain to the Information Commissioner’s Office (ICO) at www.ico.org.uk.

17. Links to other websites

We are not responsible for the privacy practices of third-party websites linked from our sites.

18. Changes to this Privacy Policy

We may update this policy periodically. The latest version will always be available on our website.